Office & People Operations Coordinator
Job Summary:
DT Professionals is seeking an Office & People Operations Coordinator to join our team in our Moorpark, CA office. This role will ensure efficient office operations while providing administrative support across HR processes.
Responsibilities:
- Coordinate end-to-end travel arrangements and prepare comprehensive itineraries.
- Coordinate and schedule events, conferences, restaurant reservations, and other team arrangements.
- Address scheduling conflicts and travel changes with a high level of responsiveness.
- Ensure compliance with company travel policies and expense processes.
- Oversee daily office operations to maintain a well-functioning, organized, and welcoming environment.
- Manage office supplies, vendor relationships, and service contracts (e.g., facilities, cleaning, IT support).
- Serve as a first point of contact for employee HR-related questions, providing timely and accurate responses or routing inquiries as appropriate.
- Support onboarding and offboarding processes, including documentation and system updates.
- Maintain accurate employee records and ensure data integrity within HR systems.
- Assist with benefits administration and help employees navigate enrollment and general questions.
- Support payroll processes through data entry and coordination (as needed).
- Track and manage time-off records and other routine HR administrative processes.
- Partner with HR on internal communications and employee engagement initiatives.
- Support onboarding logistics, including workspace setup, equipment coordination, and office orientation.
- Maintain an organized visitor log, ensuring all guests are properly recorded, greeted, and directed in accordance with office procedures
- Coordinate office events, meetings, and employee engagement activities.
- Ensure compliance with health, safety, and workplace policies.
Minimum Qualifications:
- 2–4 years of experience in office administration, operations, or HR support.
- Experience coordinating travel, scheduling, and/or events in a professional environment.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills, with a customer-service mindset.
- High level of discretion and ability to handle sensitive information.
- Proficiency with office tools (e.g., Google Workspace, Microsoft Office).
- Self-starter with strong attention to detail and problem-solving abilities.
Preferred Qualifications:
- Experience working with HRIS and applicant tracking systems (ATS)
- HR certification preferred
- Bachelor’s degree preferred
More about DT Professional Services:
We’re looking for driven individuals to contribute to our talented & innovative team! At DT Professional Services, we offer insurance benefits that include medical, dental, and vision coverage, life insurance, long & short-term disability, 401(k) retirement plans (with employer match), tuition & certificate reimbursement, along with paid time off (vacation/sick/holidays). We are happy to to offer growth opportunities for you to grow in your career - your success is our success!
DT Professional Services is a HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013, we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development, project & program management, mobile & cloud computing services.
Our Mission is to provide cutting-edge, customer-oriented technology solutions that maximize value, drive engagement, and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration, career growth and building lasting relationships with our employees.